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Minutes – May 2, 2016

(as submitted)

Members Present: Silvia Fleitz, Tulli Kerstetter, Amy Welden, Lee Hallberg, Laurie Webster, Carolyn Smith, Julia Whelihan

I.  Call to Order: by Carolyn at 7:10 pm.

II.  Minutes of previous meeting: approved as read.

III.  Proxy Votes: none

IV.  Correspondence: none

V. Financial report: presented by Laurie. Our 2015 taxes are done and we did not owe anything.Total balance all accounts is $7224.55. Approved as read. See full report here.

VI. Librarian’s report: presented by Lee. Landscaping cleanup was done. Mancos Half Marathon planning is going very well, encourage people to register to run! The first draft of the Mill Levy statement is complete. See full report here.

VII.  Old Business

A. Stanton Englehart sales and location update: Karen Blaine from Absolute Bakery spoke with Lee about a package of cards appearing like it had lines through the printing. It is actually the way the original painting was done. This package was swapped out and the cards have been moved back to the front of the bakery for sale. Laurie will be going to the Edge of the Cedars Museum gift shop to see if they will consider selling the cards. Carolyn will look into displaying the cards more prominently in the library.

B. Library Book Bags: a few have sold.

C. donor bench/ table/ wall plaque: tabled. We hope to have this done by the end of the summer.

D. snow removal plan: let it melt. Can’t drop this quite yet.

E. PayPal account name wrap up: Dana not present to confirm this.

VIII.      New Business

A.  Half Marathon updates on volunteer jobs, sponsors, signups: we will finalize our role at the June meeting.

B.  Landscaping news: a cleanup was held but did have much of a volunteer turnout.

C.  Updates on Mill levy business/ new request: Julia was present representing Vote Yes for Mancos Public Library PAC for the upcoming Mil Levee request. She is requesting $2000 for obtaining voting records in the county, to develop a website, and for advertising materials to hand out at local events. A motion was made to provide $2000 for the above request by Silvia, seconded by Amy. There was a discussion of how this would fit into our budget and tax structure. The motion passed.

D.  Jersey Jim auction update: Silvia and Dana will work on advertising this week.

E.   Donation Box: our small donation box was stolen from the circulation desk. Silvia made a motion for Lee to research and spend up to $50 for a new donation box. Laurie seconded. Discussion was that we would still like to have a clear box and larger than the last one. Motion passed.

IX. Adjournment: at 8:15 pm.  Next meeting will June 6, 2016

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Minutes – April 4, 2016

(as submitted)

Members Present: Carolyn Smith, Anne Benson, Shari Dunn, Lee Hallberg, Dana Petersen, Tulli Kerstetter, Laurie Webster, Silvia Fleitz

I.       Call to Order: By Carolyn at 7:04pm

II.      Minutes of previous meeting: approved as read.

III.    Proxie Votes: none.

IV.    Correspondence: none.

V.     Financial report: Presented by Laurie. Total balance on bank accounts is $6044.68. See full report here. Laurie completed our tax and income/expense reports.  All reports approved as read. View the March 2016 report. View the 2015 financial summary reports.

VI.    Librarian’s report: The Mil Levy committee will be working with the Friends on message and talking points at our May meeting. The library is still in need of business sponsors for the Mancos Half Marathon. View the full report here.

VII.  Old Business

A.     Stanton Englehart sales: Relocation in the bakery: Tulli suggested a display rack. She brought in a small wooden display shelf that she would like to put on the wall there and would like for us to purchase a small Mancos Friends of the Library plaque to put on the front of it. Lee will talk with the owners to see if they will go along with this. Tulli will ask the Mancos Visitor’s Center again to see if they will display our cards. Dana has gotten the posters back on the website for sale and is working on getting the cards on there. She has ordered free shipping tubes from the post office for these. Carolyn suggested putting the cards on the new display shelf near the circulation desk.

B.     Library Book Bags: we continue to slowly sell them.

C.     Picnic table with landscape donor: table again.

D.     report/ proceeds from April 2nd book sale: Laurie reports that we made $846 in book sales, $110 in new/renewed memberships, total profit $956 for our Spring Book Sale. This is a record for a one day sale!

VIII. New Business

A.     Special Events Permit for the Mancos Half Marathon / more planning for the Half Marathon: Lee reports that the Mancos Brewing Company would like to provide beer for the runners. This requires us to get a special events permit from the town. This will need to come through the Friends along with the $100 fee. A motion made by Silvia, seconded by Laurie to provide the $100 fee and do the paperwork for the Special Events permit. Motion passed.

B.     Landscaping funds request for 2016: Lee requested money to pay someone to contract to do the landscaping for the summer. Celeste Aurorean is interested in doing this. Silvia made a motion to provide up to $1200 to pay a contracted landscaper this summer. Tulli seconded. Motion passed.

C.     Name on PayPal Account: there is the name of a long ago treasurer of ours on the account. The general consensus was to get the paperwork filled out to have our current treasurer’s name, Laurie Webster, on the account.

D.     Jersey Jim online auction: We have one night to auction off this year. The night is Saturday, 7-23-16. Silvia will head up the advertising, Dana will set up the online auction. Advertising will start after our May meeting and will run from noon on Monday 5-16-16 and end at 7pm on Sunday 5-22-16.

IX.    Adjourn: 8:23pm  Next meeting will be Monday, May  2, 2016. All are welcome!

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Book Sale Saturday April 2

BOOK-SALE2Saturday, April 2, the Mancos Friends of the Library are holding a one-day only book sale from 10 a.m. to 3 p.m. Early-bird shopping will be available for Friends Only starting at 8:30 a.m. with coffee and snacks. Memberships can be purchased at the door. Lots of great-quality donations have been rolling in and we need to clear them out.

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Minutes – March 7, 2016

(as submitted)

Members Present: Dana Petersen, Amy Welden, Laurie Webster, Lee Hallberg, Carolyn Smith, Tulli Kerstetter, Silvia Fleitz.

I.  Call to Order: By Carolyn at 7:10pm

II.    Minutes of previous meeting: approved as read.

III.  Proxie Votes: none

IV.  Correspondence: Lee requested an updated Friends membership list via email which was provided by Amy.

V.   Financial report: presented by Laurie. Total balance all accounts is $3434.48. Approved as read. See full report here.

VI.  Librarian’s report: presented by Lee. Help with distribution of promotional items for the Mancos Half Marathon which will benefit the library is needed. See full report here.

VII.        Projects Summary:

A.   Stanton Englehart sales: Carolyn reports since the relocation in the bakery none of the cards have sold. The bakery people are wanting to rotate displays in the front. Tulli suggested that we get a display rack. She will check at the bakery to see if that would work.

B.   Library Book Bags: Dana suggested using these to give gift packs to people who participate in the Mancos Half Marathon.

VIII.       Old Business

A.   Bake sale proceeds/discussion: the sale raised $1000 in sales and memberships. All agreed it went well.

B.   Donor bench/ table/ wall plaque: there is nothing new on this.

IX.   New Business

A.   End of the year donations update: we received $2515 through the end of Jan. We will continue to pay the costs of the mailing next year.

B.   Updates on Mil levy business: Lee reports that the Vote Yes committee will be meeting with us regarding requests for additional funds.

C.   Plans for book sale April 2nd: set up will be Fri Apr 1st from 3-7pm. The sale will be on Sat April 2nd from 8:30am-10am for Friends only and then from 10-3 for the general public. Tear down will be from 3-4pm. We will need a lot of volunteers for tear down as the room will be used by another group at 4pm.

D.   Mancos Half Marathon on June 25th: Dana pointed out that we need business sponsors and that they will be added to the posters and t-shirts. Potential business sponsors can go to www.mancoshalfmarathon.com, so please spread the word but do check with Shaine Gans before you ask a business in case they have already been contacted by the committee. Businesses can also donate prizes for the runners. Tulli reports that the Marathon committee would like the Friends to provide snack food to the runners. The Friends could also provide snacks for sale to the general public as a fund raiser.

X.   Adjournment: at 8:01pm by Carolyn. Next meeting will by April 4,  2016 at 7pm at the library. All are welcome!

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