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Minutes – March 6, 2017

Members Present:  Koko Smith, Laurie Webster, Amy Welden, Tulli Kerstetter, Silvia Fleitz.

I.     Call to Order  7:10 p.m.

II.   Minutes of previous meeting read and accepted as read.

Membership report:

III. Proxy Votes — none.

IV. Correspondence — none.

V.   Financial report.

Laurie revised her December report again to reflect $5251.76 balance. $6595..32 total for Jan-Feb. report.  Expenses = $1300.  Deposits = 2643.56.  Biggest deposit of $1177.65 was from bake sale ($499.15),  memberships ($340), book purchases from a new fellow who lives in Durango and does online book sales ($238).

Motion made, seconded, passed to approved financial report.

VI. Librarian’s report.  None (Lee absent).

VII.        Old Business

a.   Englehart cards — need more packets.  Koko will check to see how many packets are left and get some more packets over to ABC. Koko stated there was an  Engelhart display at Durango Art Center of women portraits running currently until the first week of April.

b.   Book storage update — no report (Lee absent).

c.   Debrief Feb. Bake Sale —  Shorter hours and fewer baked items seem to account for the fact that Friends didn’t make as much as in prior sales.

Amy’s report on membership drive during Bake Sale:  3 new members.  There are 115 names on an old list, but among those, only about 55 members are current.  Silvia bulk-emailed about member dues but Koko suggested another bulk email reminding folks of the April book sale and member dues.  Also, at the time of the members-only book pre-sale on April 1, maybe we can gain more renewals.  Laurie had 18 renewals during the bake sale.  Amy also brought up T-shirts as fundraiser to identify Friends as Friends.  Maybe buttons (“Ask Me About being a Friend”).  Tulli will make these buttons to keep with bake sale and book sale items to identify Friends as workers and solicit new members.

d.   Tulli’s update on bearproof trash can search online:  Will wait until Lee returns to decide which model the library will prefer.

VIII.      New Business

a.   Donor Bench plaque — Silvia hasn’t gotten updates yet.

b.   Spring book sale (April 1).  April 1 is a Saturday.  Dana and Silvia will do flyers and advertising, Laurie cash box, Silvia signup sheet for volunteers.  Members only pre-sale will start at 9 (9-10) before the sale.  Setup on Friday from 1-5; 10-3 main sale; 3-5 teardown.  Koko will talk to ABC about buying/donating some baked goods for the members-only pre-sale.  Friends authorized up to $50 for coffee and baked goods.

c.   Mancos Cowboy Half Marathon (FOL tasks / donations).  Koko donated $100 to be in the marathon 5K last year and will do another donation  for herself and J.C. this year.

d.   Mancos Days Chamber pamphlet ad for our book sale on the same day (Anne Benson as contact) — Friends will address this next month.

e.   For future business:  two nights for Jersey Jim.  Auction needs to be set up at a future meeting.

IX. Adjourn at 8:03 p.m.

Next meeting: April 3,  2017

Minutes – January 9, 2017

Members Present: Koko Smith, Lee Hallberg, Dana Petersen, Tulli Kerstetter, Laurie Webster

I.   Call to Order:  7:08 p.m.

II.   Minutes of the previous meeting were approved.

IV.   Proxy Votes–none

V.    Correspondence

Laurie stated that a letter from the Mancos Vote Yes Committe was received announcing that the Committee was sending back to Friends the remainder of funds appropriated to them for the mill levy vote, which amounts to $1154.70.  This amount will show up on next month’s financial statement.

VI.   Financial report (revised)

Balances for December 2016: $256.83 in savings and $5498.43 in checking, for a total of $5755.26.  Specific deposits and withdrawals are listed on Laurie’s Revised December 2016 statement.  Purchase of the donor picnic table was made on the Friends credit card.

The revised financial statement was approved via email in the week following our monthly meeting. View the report.

VII   Librarian’s report

Lee reported that money from passage of the mill levy will start rolling in this year (8 mills instead of 6 mills).  Problems with the heating system for the library are getting solved (a CO² sensor has not been functioning properly).  Planning for the 2017 Mancos Cowboy Half Marathon is well underway, and the library will be asking for funds from Friends to help with food and soliciting donations from some businesses.  Friends now has a good idea of what is required of them to man the food tent for the runners.

Celeste’s landscaping charges of $1200 will be presented to Friends for payment.  The donor picnic table was delivered and is now being stored with Tulli.  Lee asks that no more book donations be accepted until before the next book sale, as there are no more places to store them. Barbara Rousseau has joined the team as the new trainee through the Senior Employment Program, and Shari Dunn has several adult programs coming up.

Even though the library will be receiving more funds due to the mill levy increase, there will still be a need for the annual fundraising at the end of the year and the membership drive, both of which weren’t done this year because of the mill levy (may need to be addressed on the next agenda).

VIII    Old Business

Engelhart cards — no update.  Laurie said they are displayed at Absolute Bakery in a good visual location.

IX.    New Business

a. February bake sale (Feb. 14  is a Tuesday.) — Friends agreed to keep the Valentine’s date and the actual sale to be held from 10-4, with setup from 8-10; pricing on Monday evening of baked goods.  Silvia has the flyers and call list.

b. book storage — Lee is still checking places out.

c. donor bench update — picnic table to be installed in the spring

X.   Adjourned at 7:45.

Next meeting: Feb.6, 2017

Minutes – December 5, 2016

Members Present:  Amy Welden, Koko Smith, Lee Hallberg, Laurie Webster, Dana Petersen, Tulli Kerstetter

I.     Call to Order at 7:04 p.m.

II.    Minutes of previous meeting summarized by KoKo.  Motion to accept the minutes was seconded and all approved.

III.  Proxy Votes regarding the donor table purchase were unanimous.  See update under new business below.

IV.    Correspondence:  None

V.   Financial report

October and November reimbursements to Dana and Silvia were made as noted on the report.  $1000 to the Vote Yes for MPL Committee.  Amazon Smile autodeposit of $12.86.  Card sales of $12, book sales of $48.  $5718.98 in checking; savings $256.80.  Total $5975.78.    Paypal routing nos. may not be going through (to Dolores State Bank) for Engelhart prints via Paypal online ($306.24 not received).  Motion to accept report was made, seconded and approved. View the report.

VI.    Librarian’s report

The Vote Yes for MPL Committee may be returning some of the $1000 given to it by Friends.  However, the cost of producing the TABOR notices for the mill levy campaign of $737.85 was requested by Lee for Friends to reimburse.  (See report).  The motion was made to approve reimbursing the library $737.85 for TABOR notice costs, which was seconded and approved.

With regard to landscaping, Lee stated that the LDS youth group made the best effort at cleaning up the yard around the library.  Use of the drip system will require maintenance if the library decides to use it, but overhead water may be enough since plants are established.  The Strutherses are willing to help pay for professional landscapers and will make a suggestion to Lee of a suitable professional landscaper.


VII    Old Business

a. Appreciation for the Christmas party sponsored by the library on December 2nd was voiced by all.

b.  Engelhart cards:  Koko will check on any sales at Absolute Bakery.

VIII.    New Business

a. Book sale Dec. 17 (Sat.)

Setup will take place in the main library on Friday the 16th at 3; only a couple tables and the current book shelves will be used.  The sale will operate from 10-3 during library hours on Saturday.  Silvia will make a signup sheet for volunteers to set up, man the actual sale, and for teardown.

b. Book storage update

Not in bad shape for needing storage for books.  May get some storage in Fahrenheit building.  See the Librarian’s Report.

c. Donor bench update

Since the table will need to be put together, and it is now winter, the Friends agreed to purchase it now to avoid any increase in price later, and store it til spring when it can be put together.  Tulli volunteered one of her sheds for winter storage.  Lee will purchase it through the library to get a donation from Amazon Smile and Friends will reimburse later.  The table agreed upon is six feet long, picnic-style, wire mesh, in green.  Purchase price of $600 includes shipping.

IX. Adjourn at 7:43 p.m.

Next meeting: Jan. 2, 2017

Minutes – November 14, 2016

In Attendance:  Koko (Carolyn) Smith, Silvia Fleitz, Amy Welden, Dana Petersen,  Anne Benson, Tulli Kerstetter.

I. Call to Order at 7:08 PM.

II. Minutes of the previous meeting of October 3 were summarized by Koko and approved.

III.  Proxy votes:  None.

IV. Election results‪. What happens next‪. Joint celebration with Christmas party plans‪.

The vote to increase the mill levy to support the library (Vote Yes) won approval by 65.7%.  A separate party to celebrate was considered but thought best to be joined with a Christmas celebration to be held on Friday, December 2nd, starting at 5:30.  Lee will coordinate the event with staff and approach Friends for a donation.

V. Correspondence: None.

VI. Financial report: Laurie was away and will present the report for this month together with next month’s report at the December meeting.

VII.  Librarian’s report:  Due to a sudden family illness, Lee did not present a report.

VIII.  Old Business:

  1. Landscaping new volunteer day.    LDS church kids did some work for the library both inside and out.
  2. Engelhart cards. Koko stated there had apparently been the sale of one set at the Bakery but since the cafe was closed, she was not able to retrieve the funds.  Dana added that two book bags had been sold for $6, plus some books.
  3. Donation box: Laurie will check the box when she returns to Mancos.
  4. Donor bench (actually donor table): Tulli brought in more possibilities for tables found online.  All were priced, with shipping,  from $630 to almost $900.   The consensus of the Friends was that the heavier gauge ADA table from Amazon was first choice — and the least expensive.  The recommendation will be given to Lee for his input.  Lee will then request purchase funds from the Friends.

IX. New Business

Holiday book sale?  Maybe 10th?  Maybe 17th combined with Craft Day?  Dana reported to Friends that there is to be a Library holiday craft day on Dec. 17 in the Community room from 10-3, along with pie-making at the Community Center.  She also reported that the Lions Club was not having a Christmas bazaar.  After discussion, Friends agreed to do a limited book sale on the 17th in coordination with the craft day activities.  Further discussion and logistics will take place at the December 5th meeting

X. Adjourned at 8:00 p.m.

Next meeting:  Dec 5th