All posts by Anne

Minutes – June 1, 2020

(as submitted)

Covid-19 Pandemic Meeting
Outside the Library, 1 pm

Members present: Anne, Tulli, Miriam, Koko, Lee, Silvia, Ilga Vise, Laurie

1. Call to order at 1:06 pm.

2. Minutes from March meeting approved as emailed.

3. Guest requests. Silvia’s mom was introduced — Ilga Vise..

4. Proxy/e-mail votes — Amy gave Anne her proxy vote for this meeting. No email votes were needed.

5. Correspondence — None.

6. Financial report — Laurie presented a three-months report (March-May) (see Report), which was necessitated due to Covid-19. Several deposits were made in March: $597.69 February bake sale, $550 memberships, $100 hat sales, $100 donation, $220.46 in-library book sales, and $275 additional memberships. Tulli was reimbursed for embroidery on ten new MFOL hats at the end of March. In April, Laurie deposited $71 ($36 reimbursement for Great Decisions course booklets, $15 membership, $20 hat sale). In May, deposits from a donation and a hat sale were made totalling $120. Additionally, there was an Amazon Smile donation to MFOL of $16.70 recorded on February 16. Total ending balance is $8805.66. The financial report was approved.
Laurie also presented an itemized list of MFOL donations to the library in 2019, which totaled $10,747.77, as well as an Income and Expense sheet for the same year, which showed that total income for 2019 was $6309.12, with total outlays of $11083.62. A third report accompanied these two entitled MFOL Income and Expenses 2017-2019, which showed a vast increase in donations and expenses to the library over that period of time even though income remained relatively stable (see reports for details).

7. Librarian’s report. Lee gave an oral report on the status of the library during the Covid pandemic. Operations are moving forward but all summer programming has been canceled, although a couple employees are trying to set up virtual speaker forums and a summer reading program. Lee has no idea when the library will reopen, with curbside service only at this time as mandated by the governor. He said he is consulting with an attorney to see if the library can allow some indoor access to the public in another month or so, with a severely limited number of people at any one time, and no lingering. Only four employees are at work that are not high risk, with only two people in the building working at the same time. The library is allowing patrons to check out laptops to access the online catalog if they do not have internet/laptops at home. Since the ILL courier service is currently not running, only books held by the library can be checked out at this time.
Revenue loss of about $10,000 must be borne due to cancellation of the Half Marathon, but some of this may be offset with higher property taxes coming due. Lee talked with his marathon committee about staging a virtual marathon, but was advised against it as unproductive. However, sponsors for this year’s marathon have donated the amounts they already sent to the library, as have some runners their entry fees. Lee also announced that the gift of $100,000 to the library from the estate of Joe Arado is being finalized. With this gift and the uptick in property taxes, the library has a good reserve at present.
In other news, Gallagher is back in the spotlight, with bipartisan support to eliminate it, as it has impacted rural areas far more than urban areas.

8. Old business

Jersey Jim. August 9 is our night. The system closed through May 31st due to the
coronavirus, but the rest of the year’s reservations will be honored. Full refunds are given to
those who got canceled or are not comfortable staying at present. Dana is still willing to take
care of the online auction and let others know what is needed in way of flyers, etc. Silvia and
Anne will assist Dana in this endeavor.
(Cowboy Half Marathon – Canceled)
Hats – The latest ten (minus two sold) are now in Lee’s office. Silvia suggested putting
them online to order, with payment COD at library curbside.

10. New business

Book donations during pandemic. New donations are being discouraged but will be
accepted if left on the sidewalk.
Mancos Days Book Sale — Mancos Days canceled for this year, so no book sale.

11. Adjourn at 1:50 p.m.

Next meeting: July 6, 2020, tentatively at 1 pm outside. (The July meeting was cancelled.)

Minutes – March 2, 2020

(as submitted)

Members present: Laurie, Anne, Miriam, Koko, Lee, Amy, Tulli, Silvia

1. Call to order 7 p.m.

2. Minutes from February meeting — approved as emailed.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence — Laurie received a donation request from Mancos Days looking for sponsors. This year’s theme is the Roaring 20’s. Friends in attendance all agreed not to donate, stating that MFOL funds should all go to support the library.

6. Financial report — This month’s report was brief due to Laurie’s absence (see Report for details). A reimbursement to Tulli for the setup fee plus embroidery for eight MFOL hats was the only disbursement made. Total balance equaled $6744.28. Funds from the bake sale will be reported in March although Laurie did announce the results of said sale as follows: $597.69 for baked goods, $550 in memberships and donations, $100 in hat sales, for a total of $1347.69 — a record! Details for online donations via Paypal have to be worked out, and Lee offered to help Friends on this matter. In-library book sales and additional memberships totaling $495.46 will also be included in next month’s financial report. The February financial report was approved.

7. Librarian’s report — (see Report for details). Lee reported that on March 12, a postcard announcing the 2020 census will be sent out. April 1 is “Census Day.” The library is helping to promote the census and its importance to local communities. Other news included a great annual appeal raising just over $10,000 for the library, and success of the Kanopy Streaming service. On March 9 at 1:30, Kim (race director for Half Marathon) and Lee (for the library) will be featured on KSJD as part of a fund drive for the marathon. Several sponsors have announced they will be unable to support this year’s Half Marathon, so the library is still looking for sponsors.

8. Old business
Valentine’s Day Bake Sale recap – (Financial results see above under Financial Report). Koko stated there was a need for extra baggies for folks who brought in baked goods halfway through the sale. Midge Kirk expressed a willingness to call bakers, as has been done in the past but was not attempted this year. This action was in response to fewer baked goods being donated this year. A final suggestion: reserve both community rooms early for next year (next year’s bake sale will occur on a Saturday).
Hat order — Do we want to order another ten? Friends agreed on ordering ten more hats in time for sale at the Half Marathon and Mancos Days book sale. Tulli will order four blue, two purple, two black and two charcoal/olive green hats and have them embroidered at Brand Central.
Zircon clean out — Lee stated that Ryan will get the job done so that Friends can have easier access to books and other Friends items stored therein.

10. New business

Meeting of regional Friends – Miriam attended this meeting and reported back to Friends. Her report is attached to the end of these minutes. Lee reported, in response to Bayfield’s Road to Reading Program for seniors, that Mancos Library has a Homebound Patron Service which delivers books to seniors.
Jersey Jim auction — We have a date: August 9 (Sunday). Dana will set up a website for the auction. Actual advertising will consist of flyers and social media posts. Silvia will do a trifold and facebook notifications. All agreed that the auction should go on for a week, as it has in the past. Anne will communicate with Lee about this issue around the first week in June.
Spring book sale — Although Joan has not expressed a willingness to organize and facilitate a spring sale, Lee reported that a lot of books have come in lately. Lee will communicate with Joan on this matter.

11. Adjourn at 8 p.m.

Next meeting: April 6, 2020