Category Archives: Minutes

Minutes – June 7, 2022

(As submitted)

Library Conference Room, 4 pm

Members present: Jared Boudreaux, Anne Benson, Miriam Dunbar, Cathy Seibert, Ilga Vise, Ann Coker, Tulli Kerstetter, Amy Welden

1. Call to order at 4 pm

2. Minutes from May meeting as emailed – Motion to approve the minutes was made by Miriam and seconded by Cathy. All approved.

3. Guest requests – none

4. Proxy/e-mail votes – none

5. Correspondence – none

6. Financial report (see report for details). In Laurie’s absence, Anne read the report into the record. $1649 was paid out to the library for 3D printer supplies and software. Income included the sale of two Englehart prints ($38.11). Checking account balance at the end of May was $2910.83 and savings balance of $4225.11, for a total $7135.94. Tulli moved to approve the financial report, which was seconded by Amy. All approved. Silvia will be mailing the prints to the purchaser and will be asking for reimbursement for mailing charges from Friends.

7. Library Director’s report (see report for details) – Jared reported on his attendance at two conferences (Directors Conference in Vail, CLiC Rural Library Meetup in Durango). Another upcoming conference stemming from the Directors Conference will focus more on local issues.
The library’s teen section has been moved around and outfitted with new equipment and furniture. Renovation of the children’s room may take longer due to the need to open up floor panels for wiring, etc., but may be finished by the first of July. These changes to teen and children’s sections will create more of a separation between younger and older children.
A new security camera system will soon be operational with special emphasis on keeping an eye on the new outdoor chairs and the children’s area.
Julia Whelihan is the new volunteer coordinator. Her duties will include coordinating any volunteers (currently three) and recruiting new volunteers from the community. She will also be in a better position to direct volunteer efforts more effectively at the library.
Tulli asked Jared about the state of the landscaping around the library, and he assured Friends that the couple who were supporting same will continue to foot the bill.

8. Book Maven report – Miriam reported that someone donated several Louis L’Amour books, which have been selling well. She suggested limiting further book donations in July since the Zircon is getting full before the Mancos Days Book Sale. She asked that someone volunteer to move boxes of books into the Zircon during her two-week absence in July. There has been no book request from the prisons for paperbacks, which might need to be set up again. Jared stated that he hasn’t seen any information on this issue but will follow up on the suggestion.

9. Old business

Hats order – Tulli delivered 10 embroidered hats to Friends at this meeting, which will be stored in the community room closet with the others. She noted that embroidery costs are now $10 per hat instead of $9.

Donated coffee table books. Friends agree to put them up for sale, and Miriam did put out a few that did sell. Jared wondered if Friends wanted to do something online. Although Miriam stated she was not interested, other Friends members might wish to participate. Friends could use the library’s account with Amazon, which costs about $4-$5 for shipping. Jared estimates the library still has about 20 of these coffee table books still in their plastic wrappers. Anne said she might volunteer to help with the setup online as a fundraiser, and Cathy said she has some of these types of books that may be useful as fundraisers also.

10. New business

Jersey Jim Auction – A date of Friday, July 8, has been donated to Friends. Dana is willing to do the auction again. After some discussion, it was agreed that auction dates need to start pretty quickly, maybe Monday the 20th through Sunday the 26th, with bids starting at $50. Anne will get flyers put together, and Miriam will post same around town, with Silvia doing facebook (hopefully).

Mancos Days Book Sale and Friends Social – The Friends book sale will be July 29-30 with the social on Thursday the 28th. Details for book sale and social were tabled until next meeting.

Addition to New Business: There will be a library fundraiser at the Mancos Brewery on September 17, selling tickets for a feature-length documentary movie called Cowboys. The library will keep Friends updated on this event.

11. Adjourn at 4:48 pm.

Next meeting: July 5, 2022 – Library Conference Room

Minutes – May 3, 2022

(as submitted)

Library Conference Room
4 pm

Members present: Anne Benson, Ann Coker, Miriam Dunlap, Cathy Seibert, Tulli Kerstetter, Jared Boudreaux, Laurie Webster, Ilga Vise, Earlene Swann (new to the neighborhood)

1. Call to order at 4 pm.

2. Minutes from April meeting approved as emailed – Miriam moved to approve the minutes (with amended typos); seconded by Cathy. All approved

3. Guest requests. Earlene Swann joined Friends for this meeting (and hopefully future meetings).

4. Proxy/e-mail votes – none

5. Correspondence – none

6. Financial report. – Laurie reported a deposit of $343.20 from: memberships ($260), Englehart poster sale ($20), in-library book sales ($16.70), and donation box funds ($46.50). Because some of this information was not on the report, Laurie will email an update. Savings account balance is $4225.11, with $4521.72 in checking, for a total of $8746.83. Miriam moved to approve the amended report, and Tulli seconded. All approved.
Laurie presented a couple other reports as follows (see both for details): MFOL Income and Expenses 2019-2021 (specifically for Heidi Trainor) and a listing of all the donations Friends made to the library for 2021 (although the report shows these for 2022). Laurie noted that memberships/donations for 2021 were considerably higher in 2021 over 2020 and 2019, and book sales were a bit higher than for 2019 and much higher than 2020, probably due to Covid. There was no bake sale in 2021 due to Covid but the donations/memberships made up for any loss of revenue therefrom. Friends made substantial contributions to the library in 2021 over the preceding two years, as shown on the Donations listing alluded to above.
Tulli asked about the virtual bake sale (no actual bake sale due to Covid) this year – were any donations received. Both Anne and Laurie were unsure about this, as any donations in February were listed by Laurie simply as donations and not segregated.

7. Library Director’s report – (see report for details). Jared reported that the library’s collaboration with Early Learning Center’s Touch A Truck event had 143 attendees. He has also met with the school superintendent to coordinate operations for students vis-a-vis the library, and to set up a book drop on school grounds, and class visit days. The intent is to get all older kids a library card. Updating is planned for May and June to the teen area and children’s room with new furniture and computer desks, and separating very young children from older kids. Jared has met with both Cortez and Dolores library directors in order to facilitate collaboration on projects, such as a documentary night for all patrons, to be hosted by the libraries.
The library is currently in the process of getting a new camera system with more cameras for better security, and a better speaker and camera system for the community room (Owl system).
Jared notified Friends that there is a publishing company that is printing free coffee-table type art books for libraries. Does Friends want to do something with these books? Jared so far has 15.
In technology matters, Ryan has donated a 3D printer to the library. When fully set up, the library hopes to print out replacement covers for the floor plugs in the community room, which would cost pennies rather than close to $100 apiece. Patrons could also use the printer but would have to pay for the filament used to create a product. Ryan will instruct potential users on how to use the computer that connects with the printer. Ryan also hopes to create a 3D model of Mancos for the visitor center. He has made up a list of everything he would need for the printer (see List of Materials for details, attached). Base essentials would cost $360, and a full list including a storage cabinet, filament, and a designing program, among many other items, would total $1649. (3D printer materials and costs list) Jared asked whether Friends would be willing to finance some or all of this project. Miriam moved for Friends to give the library the total request of $1649, and Laurie seconded. All approved.

8. Book Maven report – Miriam. Miriam explained to Earlene how the books are obtained by Friends for book sales. The Zircon is getting full for the next book sale. During the past week, someone donated old children’s school textbooks, many in poor shape. The better ones Miriam set out in the lobby for a modest price. All are now gone and she hoped that someone bought the whole box.

9. Old business

Deck chairs invoice – In response to Silvia’s question at a prior meeting about whether Friends needed to pay sales tax, Anne researched the invoice and agreed that Friends unnecessarily paid an extra $203 in sales tax and $78 for a noncash fee. Although regretted, there is really no way, at this point in time, to get any funds back.

Hats – Tulli agreed to order new hats as only eight are left. She will order two sets of five hats of different colors. She has been donating the cost of the hats, and is willing to continue to do so, but MFOL must pay for the logo embroidery.

10. New business – none.
Anne asked Earlene about her recent move to Mancos in October.
Jared said programs are up and running, including the summer reading program, after being on hold due to Covid.

11. Adjourn at 5 pm.

Next meeting: June 7, 2022 – Library Conference Room