Category Archives: 2021

Minutes – September 13, 2021

(as submitted)

Members present: Cathy Seibert, Tulli Kerstetter, Lee Hallberg, Miriam Dunbar, Anne Benson, Amy Welden, Ilga Vise, Laurie Webster, Erin Bohm

1. Call to order 4:03 pm

2. Minutes from August meeting – Miriam had a correction under Old Business regarding book donations. She had gone through half of the 12 boxes donated; two boxes were going to Better World Books, one box to the free shelf in the library, one box to the Mormon Church, and two boxes were tossed into the garbage. Anne moved to approve the minutes with the above correction, which was seconded by Miriam. All approved.

3. Guest requests—
Erin and Julie to discuss outdoor classroom status – Erin Bohm, children’s librarian, updated Friends on the status of the outdoor classroom as outlined on a rough map (see map attached for details). She noted that many items have been completed, thanks to donations by Brett LeCompte of Swallow’s Nest Builders, Jim Silvestri, Steve Underwood, and Mo Evergold. Remaining parts of the project include benches for adult caregivers (crafted by Mike Huber), a nest on the floor for children, blocking off the culvert, and one or two wheelchair/stroller accessible pathways. The Mancos Conservation District is establishing a longterm plan for river access which would include the library area, so funds may be available for some of the classroom construction that still needs to be completed. Laurie suggested that if Erin needs further funds from Friends, that she and Lee should make a request with a particular project or projects in mind. The whole classroom hopefully will be completed in two years. Laurie handed Lee a check for the remaining funds that Friends had previously approved for the classroom ($2000 total, of which $500 has been used).

Midge and Jenni request for funds to support youth programs – $800. Email from Midge and Jenni, supported by Lee, to Friends was In reaction to the attempted teen suicide by two Mancos high schoolers (no details forthcoming). Lee reported that community resources responded but did not discuss motives behind the attempt. Midge and Jenni wish to draw teens together to discuss issues that concern local teens, because many feel the library is a safe space. They wish to provide food, and conversation with experts if needed. Amy moved to approve the $800 request, and Ilga seconded. All approved.

4. Proxy/e-mail votes – Half Marathon Liquor License – Anne had sent out an email on the 17th of August in request from the library for a liquor license for the Half Marathon. Laurie seconded Anne’s move to approve the funds. All approved, and Laurie wrote the check to the library on the 17th.

5. Correspondence – none

6. Financial report – Laurie reported no change in savings from last month ($4222.96) and no revenue brought in this month. Payments were made to Amy for ice cream at the social ($21), SOS filing report fee ($10), $100 for Half Marathon liquor license, gear lending library donation ($1000), Tulli for hat embroidery ($117), and postage stamps ($11). Checking account balance is $7728.01, with a combined total of $11,950.97. Tulli moved to approve the report and Miriam seconded. All approved.

7. Library Director’s report – Lee gave an oral report as follows:
American Recovery Plan Act grant has been received for $5000, Buell Foundation request for $10,000 has been submitted, and now applying to Onward! for $3000 to fund Friday programming for next semester. Receipts for the outdoor classroom have been submitted to Growing Readers Together, funded by the State Library. Erin and Lee have developed a series of Fridays programs when there is no school: Science in the morning, literacy or arts or crafts in the afternoon. No lunches will be provided but the school will provide funding for Powerhouse Science and arts/crafts supplies. The Creative District has supplied funds for the gear lending library, along with Alpacka Rafts, which will be enough to purchase a shed for gear storage. The shed could be placed behind Mancos Common Press. Lee is also working with the town board to fund same but so far none are forthcoming. Ed Whritner hopes to make the gear lending library a project-based learning program, and eventually have students run the program in the future. The next hurdle is getting enough gear organized and inventoried and into one space (gear is now stored everywhere). Erin and Jenni are in the process of providing 20-30 books in middle and high school classrooms that can be checked out without going to the library. Erin may resume storytime that was canceled due to Covid restrictions. Josh is doing a great job with organizing the Half Marathon, and is close to $10,000 fundraising for the library. He will meet with Lee to determine food items and maybe a chuck wagon and what they wish from Friends vis-a-vis food for the runners. A silent auction with the Half Marathon is possible and will be discussed with the library board. A new tech person from Cortez, Kira Taylor, is now on board. Numbers from the county indicate that the budget is up again despite cuts to the assessment rate.

8. Old business

Book donations – Miriam? Miriam is at the library every week to sort book donations after the library goes through them. The donations seem to be of better quality lately, with fewer books tossed into the garbage. The library is accepting fiction only within the last two years of publication, with nonfiction longer in duration if still relevant. She ordered more boxes for Better World Books.
Trivia Night – Anne advocates tabling til January for Friends
Hats – Tulli brought 13 hats recently embroidered and ready for sale. Lee reported that there is just one left over from the last purchase. Anne will advertise them online.

9. New business

Cowboy Half Marathon (October 16) – Friends will probably do runner food as before. Lee will email Friends with what he and Josh feel is needed. Lee will get more volunteers, as several Friends board members may not be available to help.
Election of officers– Slate: Anne President, Koko First VP, Cathy Seibert Second
VP, Tulli Secretary, Laurie Treasurer. Motion to approve the slate was made by Ilga and
seconded by Amy. All approved. Cathy feels she can use Excel for a new list of members
for each calendar year.

10. Adjourn at 5:27 pm.

Next meeting: October 4, 2021

Minutes – August 9, 2021

(as submitted)

Members present:    Anne Benson, Ilga Vise, Amy Welden, Tulli Kerstetter, Silvia Fleitz, Koko Smith, Miriam Dunbar, Laurie Webster

1. Call to order at 4 pm
2. Minutes from July meeting as emailed – Motion to approve was made by Miriam and seconded by Koko.  All approved.
3. Guest requests — none
4. Proxy/e-mail votes — none
5. Correspondence — none

6. Financial report — No interest this month (quarterly).    Amount in savings is $4222.96; in checking $8987.01.    Deposits for memberships, Englehart cards sales, Becktel Charitable Trust ($1000), hat sales, in-library book sales, and in-library donation box. The book sale garnered $890.20 from books sold as well as $325 from memberships.  End-of-July total balance is $13,209.97.  Tulli moved to approve the financial report and Amy seconded.    All approved.

7. Library Director’s report — Anne read Lee’s report into the record in Lee’s absence (see report for details).

Highlights:    Concern for the Covid-19 Delta variant is spreading, and Lee is monitoring CDC and Colorado Department of Health guidelines regarding future library protocol.
Numerous grant applications are in the works: $4000 IMLS to host “Nasa at Your Library”; $10,000 American Recovery Plan Act from the state library to support technology and Covid-related services such as Zoom subscription, ebooks and audiobooks; $5000-$10,000 SIPA grant for tech- related expenses including improved security and a kiosk digital system.

Jody has resigned as tech manager, but Lee has some promising candidates to replace him.

Silent Auction donations during Half Marathon are requested.

Outdoor classroom work is coming along.    Some of the prep work has been donated so the funds approved by Friends in April ($2000) have not yet been spent.    $1500 is still unused, and Lee asked Friends to approve using the remaining funds for structural work.    Amy moved that $1500 remaining on the outdoor classroom funds cover any aspect of the project Lee feels is necessary.    Ilga seconded.    All approved.

The Gear Lending Library has been a great success.    Open Sky donated some equipment.    Storage, insurance and donations still needed total about $5000.    Is Friends willing to donate $1000 toward this project?    Koko moved to donate $1000 to this project, and Tulli seconded.   Amy asked about any donations from Colorado State Parks such as binoculars and backpacks. When Lee finally came online via Zoom, he stated that Colorado Parks is not involved in the gear-lending, but instead issues two-day passes to any state park; the passes include a small backpack. All approved the funds for the Gear Lending Library.

8. Old business
Mancos Days Book Sale – Friends agreed there was a very good turnout from the sale ($890).    Tulli felt that the signs indicating pricing could be in larger type and distributed around the room next time.

Book donation to Canon City prison library – Miriam stated that three boxes of paperbacks have been sent to the prison.

Regarding book donations, Miriam stated that 12 boxes of books were donated on Saturday – a lot in bad condition.   Some have been deemed suitable for Better World Books, and three boxes went to the free stand.    Library staff go through all the books first to see if any are suitable for the library and then Miriam looks over the remaining for possible Friends book sales and donations. – Correction from Miriam “I have only gone through half of the 12 boxes. 2 boxes of books are going to Better World Books, 1 box to our free shelf, 1 box to the Mormon Church, and 2 boxes went into the garbage.”

Trivia Night? — Ryan from the library attends this function at Mancos Brewery every Wednesday.    Lee will check with Ryan to see what the possibilities are for Friends to be involved.    Anne will meet with Lee and Ryan on this issue.

Hats — Tulli is willing to purchase 14 hats as a donation to Friends (two sets of 7) and take them to Brand Central to be embroidered at Friends’ expense ($9 each).    Amy moved to authorize Tulli to purchase the hats and embroidery, with Friends reimbursing her for the embroidery not to exceed $140.    (Seconded by Koko?) All approved.

9. New business
September election of officers –Amy sent a letter to Anne stating her intention to step back from Second VP duties.    Koko and Anne are up for re-election in September.    The Bylaws were amended to loosen term limits, but election needs to be undertaken at each September meeting.    Anne is willing to stay on (President), as are Laurie (Treasurer) and Koko (First VP).   Tulli agreed with Amy that there is a need to get a different system for tracking memberships. Lee will research this.   Anne will need to advertise if no one wants to take over the Second VP position. A slate for executive positions will be presented at the September meeting.

Holiday Book Sale –   Miriam suggested same for Anne to bring up at this meeting.    Discussion ensued over past sales and how they were conducted.   Koko suggested waiting to see how the Covid situation progresses before deciding.    The Chamber is not sure about a holiday event either.  It was decided to table this issue until later in the year.

Meeting times and date –    Lee suggested meeting at 6 pm near the fireplace or in the morning, as another organization has the community room for the rest of the year.    All agreed to meet outside for a couple more months at 4 pm.

10. Adjourn at 5 pm.

Next meeting: September 13, 2021 (postponed due to Labor Day)