Category Archives: Minutes

Minutes – August 3, 2020

Covid-19 Pandemic Meeting – Outside the Library – 1 pm

(as submitted)

Members present:  Ilga, Laurie, Koko, Miriam, Anne, Lee, Tulli, Amy via Zoom

1. Call to order 1:08 p.m.

2. Minutes from June meeting as emailed – approved.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence – none

6. Financial report (See report for details).  June and July.  Income from Amazon Smile (quarterly payment), hat sales (two), a donation, and a membership.  Secretary of State periodic report was filed, and the post office box fee was renewed.  Checking account total is $4879.87, savings $4221.58, for a total of $9101.45.  The report was approved.

7. Librarian’s report (No printed version.)  Lee’s update on the current status of the library is as follows:  It will continue to remain closed for August.  The Board met last Thursday and the decision was made to continue curbside service, which is meeting 90% of patron’s requests though without the ability to browse books and movies.  New books are displayed in the front window.  Printing services are offered for copying and faxing, after a 48-hour quarantine.  Interlibrary Loan service is still not running through Kangaroo Express, but there is hope that as soon as staff are rehired, the service will resume (week or two maybe). Laptops can be checked out, and a grant through the coronavirus CARES Act for ten more was received, in addition to wireless hotspots, which can be checked out a week at a time. School will start August 24, and the library is working closely with the school to meet needs of students for access to materials.  Dolores Library opened up July 15 for ten patrons at a time, and Cortez will open on August 15 by appointment, but Dolores is having problems with blowback from patrons on the use of masks and sanitizers.  Lee expressed to the Board his concerns about reopening due to the number of visitors from out of state plus commissioners’ stance on masks, which makes it worrisome for staff (there are now 14 active Covid cases in the county).  Lee announced Shari’s departure and his willingness to absorb her duties for now.  Zoom is active at the library at a cost of $70 per month, and is being used for trivia nights,  by some of the book clubs, and Midge’s interviews with authors.

8. Old business

Hats?  One more hat will be sold, which makes a total of three since last meeting.  Tulli suggested next time ordering brighter colors.

9. New business

Changes to bylaws to accommodate virtual meetings.  A motion was approved to add a Section 5 under “Article V: Meetings”, which would cover the use of virtual attendance.  The section would read as follows:  “Expectations are that all Officers and members attend meetings in person.  However, attendance by teleconference or videoconference is permitted when extenuating circumstances inhibit attendance in person, and will be considered the same as attendance in person for achieving a quorum or voting on an issue.”  According to the Bylaws also, there is supposed to be a review in a month for any changes, but in this circumstance the MFOL board decided to forego that requirement.  Lee will add it into the bylaws and send to Tulli, as Secretary, to preserve as a digital copy, and a paper copy will be placed in the binders.

Plant/book sale during Fall Festival?  No activities are planned for the rest of the year due to the Covid pandemic.

Next meeting – September 14?  Due to Labor Day on September 7, MFOL’s monthly meeting will take place a week later.

10. Adjourn  1:50 pm

Next meeting: September 14, 2020, at 1 p.m. on the library grounds.

Minutes – June 1, 2020

(as submitted)

Covid-19 Pandemic Meeting
Outside the Library, 1 pm

Members present: Anne, Tulli, Miriam, Koko, Lee, Silvia, Ilga Vise, Laurie

1. Call to order at 1:06 pm.

2. Minutes from March meeting approved as emailed.

3. Guest requests. Silvia’s mom was introduced — Ilga Vise..

4. Proxy/e-mail votes — Amy gave Anne her proxy vote for this meeting. No email votes were needed.

5. Correspondence — None.

6. Financial report — Laurie presented a three-months report (March-May) (see Report), which was necessitated due to Covid-19. Several deposits were made in March: $597.69 February bake sale, $550 memberships, $100 hat sales, $100 donation, $220.46 in-library book sales, and $275 additional memberships. Tulli was reimbursed for embroidery on ten new MFOL hats at the end of March. In April, Laurie deposited $71 ($36 reimbursement for Great Decisions course booklets, $15 membership, $20 hat sale). In May, deposits from a donation and a hat sale were made totalling $120. Additionally, there was an Amazon Smile donation to MFOL of $16.70 recorded on February 16. Total ending balance is $8805.66. The financial report was approved.
Laurie also presented an itemized list of MFOL donations to the library in 2019, which totaled $10,747.77, as well as an Income and Expense sheet for the same year, which showed that total income for 2019 was $6309.12, with total outlays of $11083.62. A third report accompanied these two entitled MFOL Income and Expenses 2017-2019, which showed a vast increase in donations and expenses to the library over that period of time even though income remained relatively stable (see reports for details).

7. Librarian’s report. Lee gave an oral report on the status of the library during the Covid pandemic. Operations are moving forward but all summer programming has been canceled, although a couple employees are trying to set up virtual speaker forums and a summer reading program. Lee has no idea when the library will reopen, with curbside service only at this time as mandated by the governor. He said he is consulting with an attorney to see if the library can allow some indoor access to the public in another month or so, with a severely limited number of people at any one time, and no lingering. Only four employees are at work that are not high risk, with only two people in the building working at the same time. The library is allowing patrons to check out laptops to access the online catalog if they do not have internet/laptops at home. Since the ILL courier service is currently not running, only books held by the library can be checked out at this time.
Revenue loss of about $10,000 must be borne due to cancellation of the Half Marathon, but some of this may be offset with higher property taxes coming due. Lee talked with his marathon committee about staging a virtual marathon, but was advised against it as unproductive. However, sponsors for this year’s marathon have donated the amounts they already sent to the library, as have some runners their entry fees. Lee also announced that the gift of $100,000 to the library from the estate of Joe Arado is being finalized. With this gift and the uptick in property taxes, the library has a good reserve at present.
In other news, Gallagher is back in the spotlight, with bipartisan support to eliminate it, as it has impacted rural areas far more than urban areas.

8. Old business

Jersey Jim. August 9 is our night. The system closed through May 31st due to the
coronavirus, but the rest of the year’s reservations will be honored. Full refunds are given to
those who got canceled or are not comfortable staying at present. Dana is still willing to take
care of the online auction and let others know what is needed in way of flyers, etc. Silvia and
Anne will assist Dana in this endeavor.
(Cowboy Half Marathon – Canceled)
Hats – The latest ten (minus two sold) are now in Lee’s office. Silvia suggested putting
them online to order, with payment COD at library curbside.

10. New business

Book donations during pandemic. New donations are being discouraged but will be
accepted if left on the sidewalk.
Mancos Days Book Sale — Mancos Days canceled for this year, so no book sale.

11. Adjourn at 1:50 p.m.

Next meeting: July 6, 2020, tentatively at 1 pm outside. (The July meeting was cancelled.)