(as submitted)

Present: Dana Petersen, Laurie Webster, Carolyn Smith, Lee Wilson, Lee Hallberg

I. Call to order – Lee Wilson called the meeting to order at 7:07.

II. Proxies – None.
A. Confirmations of electronic votes/communications

III. Minutes of previous meeting – Accepted as read.

IV. Correspondence – None.

V. Financial report – Laurie Webster presented the financial report. Financial report approved. View the October report or view the November report.

VI. Librarian’s report – Lee reported on various items including the posting of the proposed 2015 budget which will be approved December 10. The library is on sound financial footing and has met its fundraising goal for the year which means donations from the annual appeal will be “gravy” in 2015. Note that the City Market Cares cards must be renewed annually now. The library has been receiving about $250/quarter from this program. View the full report below.

VII. Projects summary
A. Stanton Englehart sales – change poster prices? Brief discussion but no decision.
B. Brief summary of book sale. It went well and books have been culled vigorously in advance of the next sale.

VIII. Old Business

None.

IX. New Business

A. The Friends approved a request from the library to cover the cost of printing and mailing the annual appeal. Total cost was $2,529.38.
B. Carolyn Smith indicated her willingness to serve as second vice president. Thank you, Carolyn! We will vote on that at the January meeting.

X. Next Meeting: January 5, 2015

XI. Adjournment – The meeting was adjourned at 7:55 p.m.

Librarian’s Report – 12/1/14

• Weed barrier and flagstones have been laid, Western Excelsior will donate mulch (Friday 12/5)
• Copy of annual budget has been posted, final will be approved on December 10.
• Annual appeal is completed, mailed last Monday to approximately 1900 patrons & property owner’s – first check received today! Requesting $2,529.38 to cover total cost of mailing.
• Fundraising goal has been met, funds raised from annual appeal will help benefit next year’s budget. Mil levy campaign is imminent.
• Still looking for volunteers to help with various projects around the library – re-barcoding, landscaping / weeding, light replacement, etc.
• Upcoming Programs:
  • Science Friday – Symmetry – Dec. 12 @ 10 am & 1 pm
  • Holiday Decoration Party – Dec. 6 @ 10 am – noon
  • Book Buzz book club (NEW!) – Last Friday of month @ 6 pm
  • Crochet Group (NEW!) – 1st & 3rd Tuesdays @ 6pm
  • Computer classes, legal clinic all continue
  • Outdoor Adventures – Tues. & Thurs. 4:00 – 5:30 pm
  • Teen Nights – 3rd Friday from 7 – 10 pm.
• City Market Cares program has been very successful since re-launch. Approximately $250 per quarter has been given back to the library. All participants will need to re-register in 2015, please spread the word!
• Downloaded first report from the new PeopleCounter (6 months after install) – I love the system, very easy to use, reports come “itemized” by time of visit for more accurate statistics.
• Considering re-starting the “Board Books for Babies” program, giving board books to all new mothers in the community. Would the FOL be willing to donate book bags & purchase books?
• Staff & volunteer holiday party will be December 12, 5 – 6:30 pm at the library. All friends officers and active volunteers are invited!

(as submitted)

Members Present: Lee Wilson, Laurie Webster, Silvia Fleitz, Lee Hallberg, Theresa Oakes

1. Call to Order: by Lee Wilson 7:07 pm
2. Proxies: none
   1. Electronic votes or communications: Lee W. had proposed by email that we pay Holly Cruser $830.00 from the landscaping fund as requested by Holly in an email to Laurie Webster Sept. 18, 2014. Dana, Silvia, Laurie, and Lee W. all voted yes via email and the motion passed.

• Minutes of previous meeting: approved as read.

1. Correspondence: none.
2. Financial report: presented by Laurie. Total all accounts is $7,781.16. Approved as read. See attached report.
3. Librarian’s report: see below. The board will proceed with steps towards a mil levy increase for November 2015. An annual financial appeal will go out this November and the Friends will be asked to help with the costs. Volunteers are still needed for re-barcoding, landscaping/weeding, light replacement, etc.

• Projects Summary
  1. Stanton Englehart sales: Lee W. reports that all of the 12 packs have been sold at Absolute Bakery and she is now stocking with our new 8 packs. Silvia will print additional labels for these showing the 4 prints inside. Silvia will ask Dana about putting our posters for sale back on the website.
  2. Sculpture recognizing donors: Silvia and Laurie looked at sandstone boulders on Laurie’s property. It would be a big job to haul one up to the library and then find another artist to do a sculpture. Silvia suggested going back to the idea of having a bench with donor’s names as there is now an outdoor classroom area just being completed. Lee H. will look into what type of bench the library might like.
• Old Business

1. Holiday Book Sale: This will be on Sat. Nov. 15^th, Friends-Only 9am, General Public 10am to 3pm. Set up will be on Fri Nov. 14^th starting at 1pm. We will start our PSA’s after the Nov meeting.
2. New Business
3. Book bags – Theresa presented an idea of selling book bags with the library logo and possibly a picture of a child reading a book. She will bring in samples to Lee H. and we will vote on this by email so that we can try to purchase the bags in time for our next book sale.
4. National Friend’s of the Library week-Oct 19^th-25^th. Laurie asked if we want to do a press release. Lee H. stated he was planning to write an article for the paper and do a radio interview for this. Laurie will provide information to Lee on the amount of money the Friends have provided the library over the past few years.
5. Adjourn 7:57 pm. Next meeting will be Monday Nov 3rd at 7 pm at the library. All are welcome!

Librarian’s Report

10/6/14

• Holly Cruser came and planted day lilies in the front, Farrell will be in on Friday to lay weed barrier and install flagstones.
• 1st reading of annual budget at last Board Meeting, initial steps for Mil Levy increase will commence soon for November 2015 election.
• Annual appeal will go out in November, Shaine is currently working on crafting letter and I am cleaning up the list from the County & merging with patron list. Will send to property owners & library patrons, will be requesting $ from Friends to help offset costs. Would Friends like to revise letter from last year?
• MPL will co-host fall Harvest Potluck with the Town and the Grange, we will host children’s crafts & activities.
• Amy Skinner has been hired to replace Kate as Youth Services Lead. She comes with a diverse background in programming, management and a personal interest in child development.
• Science Friday will be at the School this month, Durango Discovery Museum (now The Powerhouse Science Center) will be presenting @ 10 am in the High School Student Lounge.
• Continuing to train classes on EBSCO databases.
• Still looking for volunteers to help with various projects around the library – re-barcoding, landscaping / weeding, light replacement, etc.
• Upcoming Programs:
  • Chuck Haspels photography – 10/9 @ 6pm
  • Community Cinema – “Makers – Women in Comedy” 10/16 @ 6pm
  • Film “GMO OMG” 10/27 @ 6pm
  • Toddler clothing exchange – 10/28 @ 10:30 am
  • Crochet Group – 1st & 3rd Tuesdays @ 6pm
  • Computer classes, legal clinic all continue
  • Outdoor Adventures starts tomorrow, rounding out after school program offerings.
  • Teen Nights are gaining in popularity, last month had 14 participants.