Category Archives: Minutes

Minutes – December 5, 2023

(As submitted)

In attendance: Jared Boudreaux, Laurie Webster, Miriam Dunbar, Tulli Kerstetter, Anne Benson, Peggy Littlejohn, Cathy Seibert, Ann Coker, Ilga Vise, Amy Welden, Eugene Creany

1. Call to order at 4 pm

2. Minutes from November meeting as emailed – Miriam advocated a change in the minutes to state that the setup for the Christmas book sale was to take place on Thursday afternoon instead of morning. Peggy moved to accept the minutes as amended and Miriam seconded. All approved.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence — none

6. Financial report – The $2500 donation from Becktel Charitable Purposes that Anne alluded to last month has been deposited into savings. Additional deposits totaling $32.80 went into checking from in-library book sales and donation box. Checking now has 4572.88, savings $13,837.67, for a total of $18,410.55. Tulli moved to approve the report and Cathy seconded. All approved.

7. Library Director’s report – Jared reported that the Friday program has been extended to 2 pm to allow for activities of extra partners. An art program for kids is being set up by Mary Vozar. United Way of Southwest Colorado is sponsoring training for safe places for kids in the libraries and is donating $1400 for same. Group training will begin next year, focusing around individuals who are in need of services, such as crisis prevention, etc. A screening of the Right to Read film is tentatively scheduled for late February or March next year. Staff wants to start conversations on kids behind on their reading level – maybe Friends can fund literacy tutors? Anne asked whether qualifications for tutors shouldn’t come from the schools. Jared suggested running such a program would take place during summer with the summer reading program (40% of students seem to be in need of reading help). More details to follow next year. Donation letter ready to go out pending verification of addresses, which is ongoing. The mail-out amount has not yet been established but maybe Friends would want to pre-approve an amount they are willing to pay. Motion to pre-approve up to $3500 for end of year mailing was made by Cathy and seconded by Amy. All approved. A return on this investment for the library is close to $10,000, and Friends do cover their costs through donations. More than 3500 letters are mailed out each December.
8. Membership report – Cathy will prepare an updated list for the Christmas sale.

9. Book Maven report – Miriam has sent 12 boxes to Better World Books, 3 boxes worth for the free shelf, and lots left for sale. Tulli hauled about 15 boxes to the Zircon in Miriam’s absence. There are still plenty of books being donated.

10. Old business

Holiday Book Sale – Dec. 8 & 9. The cash box will be in Jared’s office. Hours for the sale are 12-5 on Friday and 10-3 on Saturday. Sales will be by pound only. Miriam will set up sandwich boards. DVDs have been going well at the in-library book sale shelves so will not be part of the Christmas sale. Friends hats will be displayed, and Jared is almost to the point of displaying more hats behind the library counter on a daily basis.

11. New business

Library holiday party – Dec. 22, at 5 p.m. Tulli, Peggy, and Laurie told Jared not to spend the money on them for Christmas presents.

12. Adjourn at 4:30 pm.

Next meeting: January 2, 2024 – Conference Room

Minutes – November 7, 2023

(As submitted)

Members present: Earlene Swann, Anne Benson, Tulli Kerstetter, Jared Boudreaux,
Cathy Seibert, Ann Coker

1. Call to order at 4:02 p.m.

2. Minutes from October meeting as emailed – Cathy moved to approve the minutes and Ann seconded. All approved.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence – U.S. Charitable Gift Trust – Anne read part of the letter attached to this gift of $2500, which she will deposit into savings. There is a website attached to this outfit, into which Anne signed Friends. On a side note, Dolores State Bank still has Koko Smith listed as a signator on Friends checks. Anne will send a letter to the bank authorizing removal of her signature.

6. Financial report – Anne briefly reported on Laurie’s report in her absence, citing $11,337.67 in savings, $4540.08 in checking, for a total of $15,877.75. Some of the withdrawals included reimbursement to Anne for Amazon mailings, the Swank movie license for the library, while the deposits were for sale of hats, books, and a membership.

7. Library Director’s report – Jared reported that permission for the Indy film The Right to Read is being set up for next year at the opera house. For the first movie night, 53 tickets were sold and the library made about $200. Spaceballs is scheduled for November 16, and Babes in Toyland for December. Jared thanked everyone who donated goodies for the Halloween fun fest. Four new computers are set to be installed for teens and he hopes to expand the checkout system for various items of equipment. A community survey will go out soon requesting ideas on what citizens wish from their library. The heating system was brought up. Jared is putting that issue off until next year when he hopes to get some reasonable bids (well below the single bid of $300,000). Unfortunately grants for this type of equipment are not easy to come by. Nobody locally is able to perform this change-out or refurbishment.

Half Marathon results – 156 participants in the marathon and fun run did not translate into more than $5000 this year due to lower number of sponsors. Jared plans to meet with Josh about this matter and see if some other system could be instigated to insure that prospective sponsors are contacted early, often, and given clear instructions on how to donate.

8. Membership report – Cathy will print out a new list for the holiday book sale in December.

9. Book Maven report – Tulli. In Miriam’s absence, Tulli reported that she carted four boxes of books into the Zircon for sorting when Miriam returns, as well as filling up the free shelves and the in-store book sale shelves. Jared reported that he has been contacted about an estate donation of many, many books, of which most really are not “hot items” for sale based on the subject matter. However, Miriam in the past has bundled such books together for knock-down prices, and she may be able to do the same with these.

10. Old business
Cowboy movie recap – Although there was a snafu with the DVD (vs Blue Ray) player, about 30 individuals were able to see the movie and indulge in the chuckwagon freebies. About $60 in donations were received for Friends. The movie’s creator, Feli, may do the movie again next year.

Holiday Book Sale – Dec. 8 & 9. Anne read off times that volunteers will be needed to set up and attend to the book sale. Volunteers are as follows:
setup Thursday morning – Miriam and Peggy
12-3 Friday – Cathy
3-5 Friday – Ann
10-1 Saturday – Tulli
1-3 Saturday – Anne
3-4 Saturday breakdown – Miriam and Anne

Jared stated that there is a possibility that the annual library Christmas party may be held that Friday after 5.

11. New business
Pop-up snafu – Tulli, Anne, and Jared inspected the popup canopy (dark color) used at the Half Marathon that had some issues when being folded together. After setup and inspection of same, as well as another popup (white) in the Zircon, they trashed the metal struts of “dark” popup but saved the canopy, preferring to use the white unit. All was labeled for next year. Anne will make new thank you signs for donors and have them laminated. Tulli updated the MFOL Contribution list for the Half Marathon.

12. Adjourn – ca 4:45 p.m.

Next meeting: December 5, 2023 – Conference Room