Minutes – April 5, 2021

April 5, 2021
Covid-19 Pandemic Meeting
Virtual, via Zoom
4 pm

(as submitted)

Members present: Tulli Kerstetter, Anne Benson, Lee Hallberg, Miriam Dunbar, Pat Shepherd, Amy Welden, Laurie Webster, Koko Smith

1. Call to order at 4:05 p.m.
2. Minutes from March meeting as emailed – motion to approve was made by Laurie and seconded by Anne. All approved.

3. Guest requests – none.
4. Proxy/e-mail votes – none

5. Correspondence – Laurie presented Friends a donation request letter from Mancos Colorado Days Association requesting Friends become a Mancos Days sponsor. There are no nonprofits as sponsors on the list, but the Association has given donations to nonprofits. A date for Mancos Days has been set for July 23-24-25, the usual time of year for this event. The large meeting room for the Friends book sale would be free by then, hopefully. Anne will make sure Mancos Days has the book sale in their ads.

6. Financial report – Laurie reported not a whole lot of activity last month. The main item was the payment to Brand Central of $2428.26 for the end-of-year fundraising letter, which was a bit higher than last year. Her report indicated $4222.96 in savings, $7721.22 in checking, for a total balance of $11,944.18. A recent deposit of $240 in memberships and donations will appear on next month’s report. Tulli moved to approve the report, which was seconded by Amy. All approved.

7. Library Director’s report – Lee reported the big news of the library’s re-opening this week. Limitations are as follows: Hours 10-5 Monday through Friday, curbside only on Saturday. Only ten people at a time, for an hour each. Comfy seating has been removed so it would be difficult to loiter anyway. Computers available are two for adults, two for teams, two for kids. Priority time for students: 4-5 pm. First come, first serve, masks required, temperature checks. Curbside is still available daily in addition to Saturdays. Restrooms are closed due to sanitizing logistics. The big meeting room at present is still being used for quarantining but now it takes less time for this process (ca 24 hours). The small meeting room is available. Tarps are all down, heaters will be turned off in the next week or so as the weather warms up. The Half Marathon has been officially turned over to Josh Dalley of Rocky Mountain Races, who will take all of the revenue from running the race, pay themselves $1500, then turn over all proceeds to the library. The library will provide volunteers, including Friends for a food booth for contestants. The race will be October 16th, allowing enough time to get folks vaccinated beforehand. The race will focus on a cowboy theme.

8. Old business
Membership lists & email reminders – Amy and Anne are working on membership lists via Mail Chimp. There are 109 paid-up members at present, which is more than usual. The Mancos Days book sale in July may catch some folks for membership renewal, rather than at the bake sale which usually occurs in February.

9. New business
Better World Books – Miriam has been in contact with this organization. The main question she has is are they accepting books now. BWB has an agreement with the Colorado Library Consortium to take books boxed up in approved-sized boxes only, with a maximum of five boxes at a time on the courier service which comes to Mancos three times a week (15 boxes total). They will take books that Friends has a hard time selling. No donated books are accepted by the library at this time until Anne and Miriam go through what’s
already there.

Trivia night fundraiser – Anne talked to Dana about the Mail Chimp program, during which conversation Dana stated that this fundraiser in Lyons was successful. Ryan is the trivia guru at Mancos Brewery, which will be gearing up again this Wednesday and may be something Friends could sponsor. All online.

In other business, Laurie asked Lee whether there was a need for funds from Friends for the library. Lee stated that at present no funds are needed from Friends. The library received a $10,000 grant to complete the outdoor classroom, but may need further funds on this project. Mancos schools are coordinating with the library for gear lending, which may need funding. There is no space at the present time for this project, but maybe a mobile space would work. During closure due to the pandemic, the library saved money on a lot of items, especially utilities, so the library is in good shape financially at present. A future project may be redoing the landscaping so it doesn’t slope so steeply, causing water runoff.

10. Adjourned at 4:45 p.m.
Next meeting: May 3, 2021