Minutes – August 3, 2020

Covid-19 Pandemic Meeting – Outside the Library – 1 pm

(as submitted)

Members present:  Ilga, Laurie, Koko, Miriam, Anne, Lee, Tulli, Amy via Zoom

1. Call to order 1:08 p.m.

2. Minutes from June meeting as emailed – approved.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence – none

6. Financial report (See report for details).  June and July.  Income from Amazon Smile (quarterly payment), hat sales (two), a donation, and a membership.  Secretary of State periodic report was filed, and the post office box fee was renewed.  Checking account total is $4879.87, savings $4221.58, for a total of $9101.45.  The report was approved.

7. Librarian’s report (No printed version.)  Lee’s update on the current status of the library is as follows:  It will continue to remain closed for August.  The Board met last Thursday and the decision was made to continue curbside service, which is meeting 90% of patron’s requests though without the ability to browse books and movies.  New books are displayed in the front window.  Printing services are offered for copying and faxing, after a 48-hour quarantine.  Interlibrary Loan service is still not running through Kangaroo Express, but there is hope that as soon as staff are rehired, the service will resume (week or two maybe). Laptops can be checked out, and a grant through the coronavirus CARES Act for ten more was received, in addition to wireless hotspots, which can be checked out a week at a time. School will start August 24, and the library is working closely with the school to meet needs of students for access to materials.  Dolores Library opened up July 15 for ten patrons at a time, and Cortez will open on August 15 by appointment, but Dolores is having problems with blowback from patrons on the use of masks and sanitizers.  Lee expressed to the Board his concerns about reopening due to the number of visitors from out of state plus commissioners’ stance on masks, which makes it worrisome for staff (there are now 14 active Covid cases in the county).  Lee announced Shari’s departure and his willingness to absorb her duties for now.  Zoom is active at the library at a cost of $70 per month, and is being used for trivia nights,  by some of the book clubs, and Midge’s interviews with authors.

8. Old business

Hats?  One more hat will be sold, which makes a total of three since last meeting.  Tulli suggested next time ordering brighter colors.

9. New business

Changes to bylaws to accommodate virtual meetings.  A motion was approved to add a Section 5 under “Article V: Meetings”, which would cover the use of virtual attendance.  The section would read as follows:  “Expectations are that all Officers and members attend meetings in person.  However, attendance by teleconference or videoconference is permitted when extenuating circumstances inhibit attendance in person, and will be considered the same as attendance in person for achieving a quorum or voting on an issue.”  According to the Bylaws also, there is supposed to be a review in a month for any changes, but in this circumstance the MFOL board decided to forego that requirement.  Lee will add it into the bylaws and send to Tulli, as Secretary, to preserve as a digital copy, and a paper copy will be placed in the binders.

Plant/book sale during Fall Festival?  No activities are planned for the rest of the year due to the Covid pandemic.

Next meeting – September 14?  Due to Labor Day on September 7, MFOL’s monthly meeting will take place a week later.

10. Adjourn  1:50 pm

Next meeting: September 14, 2020, at 1 p.m. on the library grounds.