Minutes – September 12, 2016

(as submitted)

Members Present: Silvia Fleitz, Tulli Kerstetter, Lee Hallberg, Amy Welden,  Carolyn Smith, Laurie Webster

I.     Call to Order: at 7:08pm by Carolyn.

II.    Minutes of previous meeting: approved as read.

III.   Proxie Votes: none.

IV.    Correspondence: Laurie received a letter from the Vote Yes Committee for the Friends donation to their cause. We have donated $2200 so far.

V.     Financial report: presented by Laurie.Total balance all accounts is $7001.53. Approved as read.

VI.    Librarian’s report: Presented by Lee. See full report here. Planning has begun for the 2017 Mancos Half Marathon. The Vote Yes! Committee for the Mill Levy needs volunteers. Contact Julia Whelihan at jkwhelihan@gmail.com or (970)533-7002 to sign up. The first opportunity is tomorrow night at 7:00 pm, they will be calling voters.

VII.    Old Business
A.    Landscaping News: it was discussed that we need more notice for seeking volunteers to participate in work days. Celeste will try to get one more in before winter. For the picnic donor table, Lee is considering ordering a metal table that has a plastic coating on it, dark green. There are local people who can make the donor plaque. The general consensus that was around $800 dollars could be spent on this.
B.    Englehart cards: Carolyn has noticed that our card sale basket has disappeared from the Absolute Bakery. With the money that came in we are assuming that we sold out what was there. Tulli will restock some cards at the Absolute Bakery. Laurie reported that the Edge of the Cedars Museum in Blanding, Utah, has had staff change over so this is not a good time to try to get the cards in their gift shop.
C.    Donation Money Box: Dana Petersen is reformatting the design for the manufacturer as they requested. It will be bolted to the circulation desk or a wall to prevent theft.

VIII.    New Business
A.    Updates on the Say Yes levy project: as mentioned above, volunteers are needed for the calling of voters and also for door to door campaigning, yard sign distribution, and mailing TABOR notices.
B.     Book storage / sorting brainstorm session: Lee reports that we have so many donations that Jana, our one volunteer, can’t keep up with them and the boxes are taking up the entire staff room. 9 boxes per week can be sent out through the courier. Carolyn suggested contacting Victoria Petersen r.e. possibly using the now defunct Episcopal Church. Another suggestion was the empty hardware store. Also the Mancos schools was brought up as a place that might have a space for sorting/storage. Tulli may also be able to spare some temporary space in her shed. Silvia brought up that we used to have a schedule for book sorting with at least 6 volunteers on it and maybe this could be reinstituted.
e. Annual Appeal 2016: will wait for the outcome of the Mill Levy vote. If the Mill Levy passes we may forgo an end of year 2016 appeal. If it doesn’t pass the library will immediately start working on an appeal after the election.
f. Art wall: Lee reports that staff is wondering about the Friends taking on managing the art wall above our book sale shelf. The general consensus was that the Friends have too many volunteer projects to work on already.
g. Lee requested $63.33 to cover the cost of book prizes for the summer reading program. A motion was made, seconded, and approved.

IX. Adjourn: at 8:15pm.    Next meeting: Oct. 3, 2016 at 7pm at the library.

Scroll to Top