Minutes – January 4, 2022

In the library conference room

(As submitted)

In attendance: Laurie Webster, Cathy Seibert, Anne Benson, Tulli Kerstetter, Peggy Littlejohn, Midge Kirk; virtually via Zoom: Koko Smith, Ilsa Vise, Silvia Fleitz

1. Call to order at 4 pm

2. Minutes from November meeting as emailed — Cathy moved to accept the minutes and Anne seconded. All approved

3. Guest requests– None

4. Proxy/e-mail votes – Annual Appeal fundraising letter production request from Lee for $2492 was approved by email (see attached).

5. Correspondence – A thank you note from the library for Friends’ help at Lee’s farewell party was noted.

6. Financial report— A statement which included November and December was presented by Laurie due to lack of a December meeting. Currently there is $4224.55 in savings and $3105.28 in checking, for a total of $8329.83. Several withdrawals occurred: to Anne for Half Marathon reimbursement, shelving for the library shed, charge to Colorado Ski Furniture for 4 deck chairs, and a check to Brand Central for the annual fundraiser Deposits included an Amazon Smile payment, and several donations and memberships. A few donations are still trickling in. Anne moved to accept the financial report and Tulli seconded. All approved.

7. Library Director’s report – Midge let Friends know that she and Bernadette are currently acting as co-interim directors until a new library director is hired. She noted that she is not sure where the four new deck chairs are, and the shelving hasn’t been ordered (see above under Financial report). Lunch for Library Director candidates was then discussed, with Midge passing out a revised schedule of events to take place on the 8th (see below under New business).

8. Old business – none

9. New business

Director candidate interviews and lunch for candidates – Sat., Jan. 8, to be hosted by Friends. All decided that Friends should plan on about 15 people (five Library Board members, three candidates, and five Friends). Tulli volunteered to bring chili; Cathy offered to provide gluten-free mac and cheese, lemonade and brownies; Anne said she would bring a salad; and Laurie will provide corn bread. As there are not enough plates, bowls and cups, Anne volunteered to provide same. The luncheon was planned for 11:45.

Valentine’s Day Bake Sale – Mon. is the 14th. Tabled until next meeting in February. All agreed there are some concerns due to Covid/Omicron variant, which may or may not have decreased in transmission by next month.

Request for meeting hour for February, March, and April:
Lisa Taylor – Teen Poetry Workshop. A discussion ensued as to whether
Friends should meet at a different time during these three months that Lisa requires the
community room at 4 p.m., or whether Friends should just meet at the regular time but
virtually. All agreed to keeping the same hour and same day but meeting remotely.

10. Adjourn at 4:43 p.m.

Next meeting: February 1, 2022 – via zoom.

 

 

Minutes – February 1, 2022

Zoom meeting

(As submitted)

Members present: Anne Benson, Laurie Webster, Tulli Kerstetter, Ilga Vise, Silvia Fleitz, Peggy Littlejohn, Miriam Dunbar, Cathy Seibert, Koko Smith

1. Call to order at 4:02 pm

2. Minutes from January meeting as emailed – Laurie moved to accept the minutes, and Koko seconded. All approved

3. Guest requests – None

4. Proxy/e-mail votes – None

5. Correspondence – Laurie sent an order received by MFOL for an Englehart print to Silvia who has volunteered to send out any orders received.

6. Financial report – Laurie reported a savings account balance of $4224.55. Checking account had activity involving continuing donations, library book sales, and memberships totaling $788.98. Membership notices received by Laurie have donations included in the annual membership dues, so it is difficult to determine how much is actual membership and how much donation. Ending balance in checking was $3894.26, with a total account balance as of the end of January of $8118.81. Tulli moved to approve the financial report, and Peggy seconded. All approved.

7. Library Director’s report – Miriam reported that the Library Board has offered the director’s position to Jared Boudreaux, with negotiations ongoing at this time that include background checks.

8. Old business

Sorting Donated Books – Miriam. Miriam reported that Amy Welden did book sorting til the end of December. At the beginning of January, a lot of books went into the Zircon for MFOL’s future book sale, while seven boxes went to Better World Books and the in-library sale book shelf. Miriam goes in once a week to sort the incoming donations.

Valentine’s Day Bake Sale – Monday. Laurie made a list of memberships received during the last three years of the Valentine’s Bake Sale and Mancos Days Book Sale. The tally was made to find out just how much the bake sale brings in for memberships if Friends decide not to hold the sale this year. Although there was no bake sale in 2021 due to Covid, Friends’ income from memberships and donations was over twice as high as 2019 and 2020 (see Laurie’s email for more detail). Many donations in 2021 were from people Laurie hadn’t known about before. Mancos Days Book Sale memberships are normally lower than those obtained during bake sales ($635 versus $850 for two years). Cathy estimated $5750 from ‘memberships’ but she is not sure this is just memberships (see above under Financial Report). There seems to be some confusion over memberships versus donations, which needs to be sorted out. Cathy thinks there are 100-105 actual memberships. Laurie counts anyone a member who filled out the green form included in the annual library fundraiser letter, even though they may not have actually designated any of the amount sent in for strictly membership renewal. Anne suggest getting together with Laurie and Cathy to clarify this issue.
Amy Welden notified Anne that she was against having a bake sale in person since Covid is still raging. Silvia stated that Covid infections are way up in
Montezuma County. After further discussion, all agreed on a virtual bake sale like
the one held last year in which Anne emailed all members and Silvia put on Friends
fb page donated recipes, along with a plea for donations. Last year’s virtual bake
sale netted around $1530 from a combination of memberships and donations.

9. New business – Peggy asked Friends if they knew of any home rentals for Jared Boudreaux if he does accept the director position. Silvia stated that she has a bunkhouse which would be available for him temporarily. Miriam will give Amy Getz Silvia’s contact information.

10. Adjourn at 4:45 p.m.

Next meeting: March 1, 2022 – Zoom