Minutes – Sept. 14, 2020

Covid-19 Pandemic Meeting – Outside the Library – 1 pm

(as submitted)

Members present: Anne Benson, Miriam Dunbar, Ilga Vice, Tulli Kerstetter, Laurie Webster, Amy Weldon, Silvia Fleitz

1. Call to order at 1:06 p.m.

2. Minutes from August meeting — Miriam moved to accept the minutes as emailed and Amy seconded. All approved.

3. Guest requests — none

4. Proxy/e-mail votes — none

5. Correspondence — none

6. Financial report. Only transaction for the month was Ilga’s membership check. Total checking account balance as of 8/31/20 was $4904.87; savings $4221.58, for a total balance of $9126.45. No monies have been spent due to the library being closed since March. Lee used Friends’ TechSoup account to purchase hotspots with some of the CARES Act funds. Tulli moved to approve the financial report and Miriam seconded. All approved.

7. Librarian’s report. Since Director Lee Halberg was unable to attend, Anne read his report into the record as follows:
“We continue with curbside service for the month of September. We have received lots of feedback from patrons that they appreciate our helping to keep the community safe and still working to meet their needs. Courier service resumes today! Not all libraries are lending yet, so selection is still limited but we are able to request more items than the last few months. We received a $10,000 CARES (Coronavirus Aid, Relief and Economic Security) grant from IMLS for new laptops and hotspots to check out to the community. The laptops are currently being configured and cataloged, and we are waiting on delivery of the hotspots.”

8. Old business — none

10. New business

Book Sale opportunity – Lions Club Craft Fair. Julie Whelihan emailed Anne re: books from the Walters family being sold at the craft fair by MFOL. Anne talked with Joan, and Joan had a cursory look at the books; there was a mixture of good to not-so-good titles. Joan told Anne that these types of events (craft fairs) don’t really make money, and a better idea is to have Linda donate the books to Friends for sale in future. Questions that came up: Are we interested in taking her books right now since they are moving? Is Better World Books in operation at present? Treat these books like a normal donation, or let Joan go through them in October and we will take some of them? The consensus of the Board was that Friends would not participate in the craft fair but would help Joan go through any books in October that Linda wanted to donate to Friends.

Election of Officers. According to MFOL bylaws, officer terms are for one year with a three-year limit, except for Laurie as Treasurer. Tulli as secretary is the only term that is up this year. After discussion, the Board decided to eliminate the three-year limit but renew officers each year. Article III, Section 2, dealing with term limits, will then read as follows: “Officers shall be elected annually at the September meeting by a simple majority of the members present, assuming a quorum is present. The Treasurer will be elected for a three-year term, which can be renewed.” Miriam moved to make this change, which was seconded by Laurie. All approved. The new slate of MFOL officers is as follows: Anne as President, Koko as First Vice President, Amy as Second Vice President, Tulli as Secretary, and Laurie as Treasurer. Motion to approve the officers was made by Ilga and seconded by Laurie. All approved.

11. Adjourn 1:45.

Next meeting: October 5, 2020; time TBD. (Cancelled)

 

New Hours for Curbside, Courier Service Resumes, & How to

Update from the Library Director: Sept. 15, 2020

NEW HOURS! We have added new curbside service hours on Saturdays in order to accommodate those who work during the week, beginning Saturday Sept. 19. Here is the updated schedule of service:

Monday – Friday: 10am – 5:00pm
Saturday: 10am – 2pm

COURIER SERVICE HAS RESUMED! We have received official notice that our courier service will resume this week, and we can now lend and borrow from other AspenCat Libraries! Please keep in mind that not all libraries are lending at this time, so selection is still limited.

COPY, PRINT AND FAX SERVICE! We are offering copy, print and fax service – if you have items that you would like to have copied, printed or faxed, please contact us at (970)533-7600 during our curbside service hours and we will make arrangements with you. Please note that items that need to be copied or faxed will have to go through a 48 hour quarantine before being handled, so it may take a few days to complete.

We continue to limit each patron to 5 items at a time. We will do our best to fulfill your requests as quickly as possible, but please be patient, as (depending on demand) it may take a short while to get your items together and placed outside. Per public health orders, we strongly encourage all patrons to utilize masks when picking up and dropping off library material.

Here is how it works:

  • We encourage you to visit the library catalog at https://mancos.catalog.aspencat.info and find titles you would like to check out PRIOR to calling the library. Please have additional requests in mind in case the titles you have chosen have already been checked out. YOU MAY NOW PLACE HOLDS THROUGH OUR ONLINE CATALOG.

IF you do not have internet access and are unable to view the catalog and self select items, you may call the staff and give them as much detail about what you would like and we can select options for you. Please be prepared to describe favorite genres, authors and subjects, including some titles that you have already read. We will do our best to find something that suits your interest!

  • Call the library at (970) 533-7600 anytime between 10am and 5pm; Monday through Friday or between 10am and 2pm on Saturdays to reserve your pickups. IF YOU GET VOICEMAIL, please leave a message and a staff member will call you back when they have an opportunity. All calls will be responded to in the order they are received.
  • Staff will give you an option of an available time slot (1/2 hour window) to come and pick up your material. It is important that you honor this time, to give staff a chance to pull your material and to make sure that everyone is not showing up at the same time. If you are unable to make it at the designated time, please call the library and we will assign you another available time slot.
  • Staff will pull your material, disinfect it, and place it on a book cart outside with your name on it for you to collect at your designated time. If any of the material is unavailable, they will call you back to see if you have any alternative selections. We highly recommend that you disinfect the materials again when you get home – discard the plastic bag, wash your hands, wipe down hard surfaces of the material with a disinfectant wipe, and wash your hands again.
  • You can return the material at your convenience utilizing our outdoor book drop.

We will also be continuing to allow patron use of the library laptops to check email and take care of other needs. Use will be limited to one hour per person, and patrons are encouraged to remain in their vehicle or wear masks and use proper social distancing on our front porch. Please call the library to arrange your reservation of a laptop at (970)533-7600.

Further opening plans are still in the works and depend on a lot of variables, so the building will remain closed to the public for the time being. Please continue to check back for further updates as the situation changes.

  • All library programs, classes, events and outreach activities will remain cancelled until further notice.
  • We will continue to renew books and waive overdue fines as necessary.
  • Our wi-fi will remain on and patrons will still be able to access from outside the building.
  • Network: Guest, Password: Guest123
  • For those that have internet access at home, continue to monitor our Facebook and website from home for updates and remote opportunities to engage.
  • Reminder of our digital services – ebooks, e-audiobooks, and Kanopy movie streaming are available through the library website and catalog.
  • If you have any questions about these or any other library services, please email me at lhallberg@mancoslibrary.org and either I or a member of library staff will do our best to respond and assist you.

We urge everyone to continue to check with vetted sources of information on the outbreak like the Center for Disease Control, the Colorado Department of Public Health and Environment, Southwest Health Systems, and San Juan Basin Public Health. Additionally, for local information on closures and restrictions check with Montezuma County or Town of Mancos.

We are continuing to work to provide programs, activities and other services remotely – please check our website and FaceBook page for details and announcements. We appreciate all the support and understanding that we have received from the community during this time, and we hope for your continued support as we work to getting back to some semblance of normal.

Sincerely,
Lee Hallberg
Executive Director