Minutes – March 7, 2023

(As submitted)

Library Conference Room
4 pm.

Members present: Ann Coker, Cathy Seibert, Patty Coen, Amy Welden, Tulli Kerstetter,
Peggy Littlejohn, Anne Benson, Miriam Dunbar, Laurie Webster, Silvia Fleitz, Ilga Vise,
Earlene Swann, Tova Spector

1. Call to order 4:59 pm

2. Minutes from February meeting as emailed – Peggy moved to accept the minutes
and Ilga seconded. All approved.

3. Guest requests – none. Patty Coen introduced herself.

4. Proxy/e-mail votes – Cleaning bills – Emails were sent to officers to vote on paying for steam-cleaning and protection of three large chairs by the fireplace as well as future cleaning of six chairs with tables and the floor in the small meeting room. The officers approved reimbursing the library for $159 for the three large chairs, and an estimate not to exceed $750 for the other items. Anne had moved to propose the above items and Laurie had seconded via email. The motion was approved.

5. Correspondence – none

6. Financial report – Laurie reported little activity for February. No interest this quarter for
savings on $4226.98. Checking account activity: reimbursement of Cathy for donation
letter thank you postage, reimbursement of $159 to library for steam-cleaning, Amazon
Smile deposit of $9.02 (probably the last), $493.79 deposit from donations, memberships,
in-library book sales, donation box. Total in checking $10,316.60. Total balance
$14,543.58. Tulli moved to approve the financial report and Miriam seconded. All

7. Library Director’s report – In Jared’s absence, Anne read his report into the record
(see attached for details), with comments concerning: revamping volunteer program,
chairs cleaned and protected, boiler issues unresolved and may require replacement;
appeal letter $4897 in donations; GRT (Growing Readers Together) Grant received; tech
upgrades working well; new library software (CASSIE) requiring a library card to login.
Peggy brought up the issue of southern states banning books. Oct. 1 is banned book

8. Book Maven report – Miriam reported that DVDs seem to be selling well on the sale
shelf, but not CDs, which she moved to the free shelf. Audio books are being shipped to
Better World Books. Recently published fiction has been donated so there will be plenty to
choose from for the book sale in July.

9. Old business – Patty Coen had contacted Tulli by email expressing a willingness to
take over secretary duties that Tulli had indicated in December she would relinquish if
someone volunteered. After discussion, it was agreed that this issue will be tabled for the
immediate future, as a commitment to an amount of time and attendance needs to be
made by Patty. Anne sold two books on Amazon, which involved paying sales tax. As a
nonprofit, Friends should not be paying same, but Laurie is unsure whether there is a tax-exempt number. Anne and Laurie will pursue the matter further.

10. New business
Bake Sale reschedule – Discussion ensued as to whether to re-schedule the bake
sale. Surprisingly $22 was made on baked goods donated before cancellation. Motion by
Peggy to skip this year was seconded by Tulli. All approved. The Friends’ bank account is
looking healthy at the moment so the bake sale won’t be a huge loss of income. But Silvia
brought up the importance of reminding members to renew, which was done at the bake
sale. Cathy will make up a three-year list for Anne. Maybe a few members would be
willing to call those who have not paid and remind them. This idea was tabled to the April

11. Adjourn at 4:40 pm.

Next meeting: April 4, 2023 – Conference Room

Minutes – February 7, 2023

(As submitted)

Library Conference Room
4 pm

Present: Nan Gordon, Amy Welden, Cathy Seibert , Peggy Littlejohn, Anne Benson, Tulli Kerstetter, Ann Coker, Silvia Fleitz, Ilga Vise, Jared Boudreaux, Pat Vojta, Laurie Webster

1. Call to order at 4 pm

2. Minutes from January meeting as emailed – Ann moved to approve the minutes and Amy seconded. All approved

3. Guest requests – none

4. Proxy/e-mail votes – none

5. Correspondence — none

6. Financial report. In Laurie’s absence, Anne announced that there is $4226.98 in savings, no interest, and $9981.98 in checking, for a total of $14,208.96. Deposits included an Amazon Smile payment, $1620 in memberships, $140 donation from Ballantine family, $150 donation from Slater-Roessel Family Fund (Fidelity payment) and $28.65 from Amazon online book sales. Cathy moved to accept the financial report and Tulli seconded. All approved.

7. Library Director’s report – Jared reported that in January, the library closed two days due to employee difficulties in getting to work due to snow. New programs include Community Conversations to start tackling community needs, and the After-Nap Club for parents with young children, in the kids room. There is a Comic Book Club this month for teens, which will open later for adults. Teen Space Sign Design Contest is another new program in which teens design their own sign with the community voting on the best sign — complete with prize for best sign. Armchairs near the fireplace were steam cleaned at a cost of $159, which prolonged their use considerably. Jared also got steam-clean quotes for six chairs with desk attachments and the carpet in the small meeting room. He will present that estimate to Friends for approval. Kathy Graf’s replacement Linda McDarby will be working part time to cover front desk shifts. A member thank you for Kathy will be held on February 13 at the library. The Lego team went to Denver for state competition but did not place, although they had a good time. On the tech side, a power outage NewYear’s Eve caused the phones and Wifi to go out, but new equipment hopefully will solve that problem. Heating issues were present as well, with the boiler pump needing replacement. In addition, the library is in the process of replacing all patron computers out front for stand-alones rather than using a single server. Hesperus Tech is donating time on switchboard setups and other more intricate operations as well as networking. Lending equipment is in limbo right now with insurance issues for larger objects and storage problems. Hopefully this summer that program will be up and running.

8. Membership report – Tax letter thank yous were sent out by Cathy for all members/donors who gave $100 or more. Anne would like a running two-year list with dates of membership renewal. Cathy will make a list for 2021 through 2023 for Anne.

9. Book Maven report – Tulli made a quick report on the book situation in Miriam’s absence, reporting that four boxes of donated books have been transported to the Zircon for Miriam to sort when she is back in town.

10. Old business

Valentine’s Day Bake Sale final details. Silvia will put flyers out in Cortez Wednesday, ditto Anne in Mancos. Tulli will redo the larger sandwich board to note the 8 to 4 time of the sale, and Silvia will put out the boards on Tuesday morning. New decorations are being purchased. Jared said he would make space on Monday for early arrival of baked goods. Anne announced that there will be a craft and bake sale at P&D on the same day for the senior center. Setup Monday 7 pm and Tuesday morning before the sale.

11. New business – none

12. Adjourn at 4:40 pm

Next meeting: March 7, 2023 – Conference Room